| 5 Essential Tips to Choose The Best Conference | | | | you are organising an in-house conference make sure |
| Venue For Your Event March 22nd, 2010 Comments | | | | that all the attendees are available on the necessary |
| Feed | | | | dates. Alternatively, set a date far enough in advance |
| When you've been to a few conferences, you soon | | | | so that everybody is able to attend, and couple this |
| come to expect the conference venues and function | | | | by booking a conference venue that is similarly |
| centres to have all the facilities you need. If you had | | | | available. |
| to think of five essential tips to hand on to any | | | | - Size. Planning a successful conference is one of |
| conference planner what do you think they would | | | | those times when size really does matter. You should |
| be? | | | | ensure that the venue has space to cover all your |
| Everyone has different expectations but these five | | | | needs. These needs will include car parking, room size |
| tips are certain to be on every good conference | | | | and dining areas. As mentioned above, adequate car |
| planners list. | | | | parking is a vital consideration for the comfort of all |
| - Location. Make sure the conference centre is easily | | | | attendees. The room you book for the event should |
| accessible for all attendees. This means that your | | | | allow adequate space for all members to feel |
| chosen venue should be readily accessible to all forms | | | | comfortable for the entire duration of each session, |
| of public transport, as well as having adequate | | | | taking into account the needs of personal space and |
| facilities. Make sure that attendees can get to your | | | | room to stretch and move without bumping into |
| location easily and be sure to plan for visitors who | | | | each other. Dining facilities are also important so |
| are travelling from other cities and towns. This means | | | | make sure there is adequate room for people to |
| making sure that transport to and from airports or | | | | mingle comfortably or get away by themselves |
| other forms of transport is adequate, or if need be, | | | | without feeling cramped up. |
| you will have to arrange suitable transit facilities. | | | | - Facilities. This is an obvious point but it still needs to |
| - Image. One of the most underestimated aspects of | | | | be listed among the essentials. Any good event will |
| the successful conference is to make sure that the | | | | require detailed planning by an organiser, or organising |
| image of the company is matched by the image of | | | | team. The needs of every presenter would have to |
| the conference venue itself. You can imagine the | | | | be taken into account including technical support, |
| incongruity of a self-help, volunteer run and funded | | | | special lighting effects, proper audio and recording |
| organisation holding a conference at a prestige hotel. | | | | facilities and any other special paraphernalia required |
| It simply won't work. Set the tone of the conference | | | | by your particular event. |
| by choosing the appropriate image. | | | | Planning is the key to success, and failing to plan |
| - Timing. You will need to plan well ahead to get the | | | | means planning to fail. This truism is no more relevant |
| timing exactly right. Make sure the venue is available | | | | than when it comes to choosing the right function |
| before you even consider it, as a precursor to this, if | | | | centre and function rooms for your next conference. |