| If you do not know excel or do not want to spend | | | | Staff Expenses, Speaker Expenses, Audio-Visual, |
| major amounts of time designing something to fit | | | | Printing, plus eight more. |
| your budget, what do you do? | | | | Charts: The final sheets on the spreadsheet are |
| The other day I met with a friend to discuss a new | | | | Charts. These charts are automatically generated and |
| Excel Budget Spreadsheet for Meetings. | | | | show percentages when categories for Income, |
| She was impressed with the spreadsheet and made | | | | Fixed and Variable Expenses are completed. |
| the following comments. Five years ago she was | | | | Each category has it's own sheet to enter all items. |
| working for a company and had the responsibility of | | | | All the meeting planner needs to do is enter the item |
| setting up and running some large meetings. Her | | | | and related income or expense numbers onto the |
| major problem was spending so much time late at | | | | specific sheet that covers that item. From that point |
| night trying to design and set up the excel | | | | all numbers are automatically totaled into separate |
| spreadsheets that it caused family problems an she | | | | categories and then totaled on the page. The total |
| ended up leaving her employer. | | | | from the page then is populated onto the main |
| She wished this Budget Spreadsheet for Meetings | | | | Budget Sheet. |
| had been available at that time. It would have saved | | | | What's nice is that everything is simple. You enter |
| her countless hours. | | | | the names and amounts and then the Budget |
| With the spreadsheet all she had to do was enter | | | | Spreadsheet takes over and does the rest for you. |
| the meeting information and the formulas would do | | | | Instantly you know totals to date in income and |
| the rest. | | | | expenses plus actual profit or loss to date. |
| The spreadsheet is set up with the main Budget | | | | You can not make any mistakes because all the |
| Sheet listing all the items needed for the meeting. | | | | formulas are protected and examples are on each |
| Income categories list: Registration Fees, Company | | | | sheet showing you how to use the forms. Easy, |
| Funding, Sponsor Funding, Exhibitor Fees, Advertising | | | | Easy, Easy. |
| and Other Income. | | | | So, if you do not know excel or do not want to |
| Variable Expense categories include major categories | | | | spend major amounts of time designing something to |
| such as: Food Expenses, Beverage Expenses, | | | | fit your budget, simply get the new Budget |
| Exhibition Expenses plus three more. | | | | Spreadsheet for Meetings and enjoy. |
| Fixed Expense categories include twelve areas like: | | | | |