| Event Planning Management: Every Company | | | | cost of all food and beverage items. • Negotiate |
| manages events differently. Before choosing an | | | | and contract for all speakers, entertainment and/or |
| event management firm we should look for various | | | | presenters and costs are as contracted. • Prepare |
| range of resources the firm has to give us unlimited | | | | requisite documentation as to speaker’s |
| number of ideas and concepts. The areas, which we | | | | requirements for hotel, audio/visual equipment, travel, |
| should look for in, an event management firm are: | | | | etc. • Prepare and mail, fax or e-mail confirmations |
| • Costing • Planning of event site • Travel | | | | letters to attendees. • Negotiate and ensure |
| and lodging • Food and beverage • Theme | | | | compliance of airline group contracts. • Initiate, |
| ideas • Off site tours and events | | | | maintain and manage database for registration |
| Meeting and Destination Services: The event | | | | process. • Direct and supervise on-site |
| management firm should have full service travel, | | | | coordination and staging. • Provide documentation |
| meeting and incentive departments. They should be | | | | for periodic budget review with corporate/association. |
| able to handle group, convention and incentive | | | | • Conference management, staff and equipment |
| meeting planning independently or by working | | | | coordination. • Acquisition of city maps, hotel and |
| hand-in-hand with your company’s designated | | | | all information for attendee distribution. • Site |
| meeting planner. | | | | evaluation, inspection and selection, convention center |
| The event management firm should make all the | | | | and hotel contract negotiations at selected sites. • |
| arrangements to ensure successful company meeting | | | | Coordination of contractual arrangements/block space |
| or group trip including, but not limited to, the following: | | | | to accommodate convention/ seminar/ meeting |
| • Site Selection • Transportation • Function | | | | attendees. • Staging conference scheduling (time |
| arrangements • Onsite hospitality desk • | | | | line/flow chart). • Accounting and signing privilege |
| Complete travel management reports. | | | | arrangements to master accounts as needed. • |
| The event management firm should have expertise in | | | | Audio visual coordination with local AV houses, |
| the following areas: | | | | including Cable/Video production. |
| • Define and establish meeting design and | | | | CPU is a total quality event planner and travel |
| objectives. All corporate, group and VIP air services. | | | | management firm, which is specializes in meeting |
| • Site selection, inspection and negotiation of all | | | | planning and event planning. Corporate Planners |
| requisite meeting space and sleeping room | | | | Unlimited creates the most exciting and well-managed |
| accommodations. • Plan menus and negotiate the | | | | events in the industry. |