| If you're planning an annual conference, seminar or an | | | | organisation. Whether your conference is going to be |
| awards evening and wish to make sure the event is | | | | a small event for a few 50 to 100 members of staff |
| a success whilst working with an event production | | | | or a much larger event for hundreds of share-holders |
| company then read this brief guide on how to make | | | | and delegates planning is key to the success of your |
| a successful conference production. You may want | | | | conference. |
| to be hands on when it comes to planning themes, | | | | Event promotion companies usually provide you with |
| stage design, audio/visual display styles and even the | | | | a project manager to work closely with you and help |
| seating and catering aspects of the event, these are | | | | you plan out all the various elements of your event. |
| all possible as conference production companies | | | | By planning out every detail it is easier to avoid |
| welcome client input. | | | | 'hick-ups' later and gives you more time to resolve |
| Most event production companies will work along side | | | | problems such as finding and booking caterers, stage |
| your company's creative or marketing team to | | | | hire and video production companies if you wish to |
| ensure the conference meets your requirements. | | | | record your event. |
| This guide includes details about the various elements | | | | Conference Stage/Set Design & Production |
| of what makes a successful conference production, | | | | By working with a conference production company |
| from choosing a venue, planning & design issues | | | | you will be able to create the right impression with |
| through to the video production of your event. | | | | eye-catching stage set design and video presentation |
| There are many aspects of conference production to | | | | solutions. Event production companies can either take |
| consider, though the main areas to focus on are as | | | | onboard your own design ideas or create their own |
| follows: | | | | suggestions as to how your stage set should look for |
| - Venue Selection | | | | a particular company. |
| - Planning | | | | These kinds of companies can usually supply you |
| - Stage/Set Design | | | | with pre-built stage set designs or if required some |
| - Audio/Visual & Light Production | | | | can design & build custom stage designs. By using |
| - Seating & Catering Facilities | | | | custom designs you can benefit from an original and |
| - Video Recording | | | | memorable stage design that will have the 'wow' |
| If you have considered and made allowances for | | | | factor. |
| these key factors within your plan, then your | | | | Conference Audio/Visual & Light Production |
| conference should be a success. Please be aware | | | | When creating successful conference production, you |
| however that the production of a conference takes | | | | must think long & hard about what visuals you'll need, |
| a great deal of hard work, detailed planning, | | | | as well as what lighting and sound system solutions |
| budgeting and problem solving. This is why the | | | | will be required to make your event stand out. It's no |
| majority of organisations who regularly hold | | | | longer acceptable to have a plain old boring |
| conferences enlist the help of professional event | | | | conference event, because of the way that |
| production companies to help and advise them along | | | | technology has progressed in society and within the |
| the way. Some bigger organisations organise their | | | | media people will expect your event to be at the |
| own conferences and even own their own marquees | | | | cutting edge of technology. With this in mind it's |
| for hospitality events and seminars. | | | | essential to utilise the various option available where |
| Choosing Conference Venues | | | | appropriate, such as wireless technology, broadband |
| When choosing the venue for your conference you | | | | internet, large format plasma screens and projectors. |
| need to consider a number of factors which will | | | | By utilising what technology is available you can make |
| affect the people attending your event plus the | | | | your conference a truly memorable experience, by |
| members of staff from your company who will be | | | | using projecting your company logo/slogan onto |
| presenting and managing the visual displays and | | | | back-drops, large format screens dotted around the |
| speeches. You will need to work out the best | | | | conference venue and lighting and audio to set the |
| location for your conference venue, not too far from | | | | mood. |
| your company premises and its workforce and not | | | | Conference Video Recording |
| to far from road & rail links for those attending. | | | | If you require your conference to be filmed for |
| If you are inviting people from overseas, then ideally | | | | training purposes or to use as part of a marketing |
| you will want your event venue to be near a major | | | | campaign then you'll have to organise a video |
| airport for their convenience. The venue must be big | | | | recording and production company who can film your |
| enough to seat all your guests, be modern enough to | | | | event and then produce it and edit it into a short film |
| offer reliable wireless networking and fast internet | | | | for you. Many conference production companies will |
| access if required and at the same time must fit | | | | be able to offer you such services and by enlisting |
| within your budget. | | | | them to cover video production as well as the |
| Conference Planning & Design | | | | conference you will more than likely save money. |
| Once you have chosen and booked your event | | | | Such companies send a recording crew out to your |
| venue, you must begin the planning stage of your | | | | conference venue before the live event so they can |
| conference production. The most essential part of | | | | work out the best way to arrange their recording |
| the production is the initial planning, working out in | | | | and lighting equipment to ensure they get the best |
| great detail what you are trying to accomplish and | | | | footage. |
| what message you want to put across about your | | | | |