| In my last article we looked at the contents of an | | | | suppliers, speaker bios, floorplans and any other |
| event planners tool kit, so this week we are going to | | | | information relevant to the event. |
| look at an event planners bible. The event bible is the | | | | Finance - in here will be a detailed copy of your |
| blueprint of your event. It is the file that contains all | | | | budget, invoices relating to the budget and a section |
| the information pertaining to your event and no | | | | for adding any additions made to the budget during |
| self-respecting planner should arrive on site without it. | | | | the event such as photocopying, taxis etc |
| This file will have been built up over a period of time | | | | General - this is where I usually keep all the |
| from when the event brief was first received to | | | | information relating to the location and site such |
| when the last adjustment was made on the | | | | as telephone numbers for local emergency services, |
| runsheet. | | | | taxi details, public transport timetables and any sight |
| So, how is an event bible put together? Not unlike | | | | seeing information. |
| the tool kit I like to split my bible into sections as | | | | Logistics - I always have several copies of my run |
| follows: | | | | sheet which will also include all the bump in and out |
| - Administration | | | | information, copies of the event program, flight |
| - Finance | | | | schedules of interstate or international guests, |
| - General | | | | transfer details and a list of all break out areas being |
| - Logistics | | | | used. |
| Administration - this part of the file is usually the first | | | | As before this is not an exhaustive list but it certainly |
| one to start filling up. It will generally contain copies | | | | contains the basic things that should be included |
| of all your contracts, contact details for all your | | | | within the blueprint of your event. |