| A Professional Conference Organiser is a company or | | | | requirements of the event that needs to be |
| institution which specialises in the organisation and | | | | organised. |
| management of congresses, conferences, seminars, | | | | The required components will always be the same |
| workshops and similar events. They are commonly | | | | whether the number of attending participants will be |
| known as a PCO.These organisations work as | | | | large or small.The role of an event organiser will vary |
| consultants for event management, and they provide | | | | depending on the client and the type of event that |
| a full service for the management of conferences. | | | | needs to be organised. Given below are some typical |
| This service includes conference design, registration, | | | | activities that are included in organising a conference: |
| site and venue selection and booking, audiovisuals, IT | | | | - Research the markets to identify opportunities for |
| support, logistics, recreational activities, marketing, | | | | events |
| printing, resource speakers, funding and sponsorship, | | | | - Liaising with clients to ascertain their exact needs |
| financial management and budget control. | | | | and requirements for the event |
| Planning an important corporate event is a stressful | | | | - Producing detailed proposals: time frames, venues, |
| and tedious job. Not many organisations will have | | | | suppliers, insurances, legal obligations, staffing, |
| specific employees to handle conference organising. If | | | | budgeting etc. |
| a member is designated to handle this job, it is done | | | | - Arriving at a budget and working within it |
| so while he/she takes care of her normally duties. | | | | - Identifying and booking a suitable venue |
| Thus, the expectations of the company will be a bit | | | | - Making sure that health and safety rules, insurance |
| too high - to organise a conference of high standards | | | | and legal obligations are adhered to |
| and also carry out the daily routine work. | | | | - Coordinating equipment hire, stand designers, |
| The best solution is to hire a Professional Conference | | | | caterers, contractors etc. |
| Organiser. There are a great number of such | | | | - Organising facilities for car parking, traffic control, |
| companies which consist of a team of professionals | | | | security, first aid, hospitality and media |
| and offer their services in this field. They can be | | | | - Identifying Resource Persons |
| easily found online at detailed and informative | | | | - Planning out room accommodation and recreational |
| websites. | | | | activities, scheduling workshops and demonstrations |
| They are always willing to take care of your entire | | | | - Preparing delegate packs and papers |
| event - from start to end and will offer you their | | | | - Liaising with marketing and PR colleagues to |
| fullest assurance to deliver a successful product. | | | | promote the event |
| Conferences lead the way for modern | | | | - Liaising with the client and designers to create a |
| communications in the corporate world. It is an | | | | name for the event and organising all printing |
| opportunity where corporate companies, business | | | | - Supervision of all dismantling and removal of |
| companies, trade associations, clubs and all other | | | | equipment after the event |
| institutions make use to get themselves known and | | | | - Post-event evaluation |
| to convey an important message or sell some | | | | The above activities are those generally carried out |
| technical knowledge to other relevant companies and | | | | when organising an event. A Professional Conference |
| or persons. Conferences are varied, diverse in nature | | | | Organiser is well aware of those that are required |
| and are organised for many reasons. It is the duty of | | | | depending on the type and style of event, the |
| a Professional Conference Organiser to take time, sit | | | | duration and all other requirements it entails. |
| down with client and study the exact goals and | | | | |