| We all have different talents and not everyone is | | | | fresh and free to concentrate for the whole day. As |
| good at organising events especially when you have | | | | you develop the meeting agenda ensure that you |
| to think of lots of details and plan an important | | | | strategically scheduled breaks throughout the day |
| conference or meeting for your company. | | | | allowing for enough time to provide attendees with |
| Very often we find ourselves in this position sooner | | | | the opportunity to also network. It is always a good |
| or later. Whether it's by your own choice or not, you | | | | idea to ensure you find out peoples dietary |
| sometimes get roped into planning an important | | | | requirements beforehand in order to provide for any |
| conference, education seminar, or incentive meeting | | | | special requests. |
| that could be a critical component to your | | | | EQUIPMENT AND SUPPORT: This is another critically |
| organizations success. We've put together some tips | | | | important part of the conference, especially in our |
| to assist you with your planning. | | | | technology-driven society. It is of vital importance to |
| CONFERENCE ROOMS: Reserving the necessary | | | | determine ahead of time the standard equipment |
| conference rooms are one of your very first items | | | | that your venue will have available and if you will |
| of business that you should think of. Ensuring that | | | | need to rent any additional. Always check with |
| the venue has the needed space and enough | | | | presenters what type of equipment they will need |
| breakout rooms as you would require. The location of | | | | when you confirm arrangements with them. It's |
| the venue needs to be considered carefully in order | | | | always easier if you select a venue that have |
| to ensure that it will be central for all the attendees | | | | standard equipment already in the conference rooms |
| and easily accessible for delegates flying in from | | | | as this means one less thing that you have to worry |
| around the country. | | | | about. |
| ACCOMMODATION: Depending on the size and | | | | ENTERTAINMENT: Depending on the size, duration |
| nature of your conference delegates might require | | | | and scale of the meeting or conference, you may |
| accommodation. When selecting a venue ensure that | | | | need to provide for one or more social activities for |
| accommodation is either available onsite or close by | | | | attendees. |
| for the convenience of all the delegates. Ensure that | | | | Organised dinners at local restaurants can be |
| you know beforehand how many rooms are available | | | | enjoyable, especially for smaller conferences. For |
| for your conference, if the hotel has disabled rooms | | | | larger conferences, a banquet may be in order. At |
| available and what additional recreational facilities it | | | | the very least, provide a list of recommended local |
| can offer to your conference attendees. | | | | eateries for those who want to venture out on their |
| FOOD: It's important to ensure that regular snack | | | | own. |
| breaks, with drink are schedule to keep delegates | | | | |